Custom Tailored GENTS ← All six examples
EXAMPLE — FICTIONAL COMPANY Construction & trades

Stonebridge Builders

A general contractor running on spreadsheets. Bids are assembled by hand and every number is typed twice.

Every company on these pages is fictional — a drawing, not a client. Nothing here is a result or a number. Your shop gets the same drawing, computed from your own answers.

Their shop, drawn

EXAMPLE — FICTIONAL COMPANY · Stonebridge Builders
Your shop, drawn

Same shop in both views. Flip the switch to see what gets added underneath it.

your shopwhere hours leakwhat gets built firstalso buildable hereyou approve
You and the officerun every stage · nothing sends itself without youTHE LEADa referral or bid lands6–15 people chase itTHE BIDthe takeoff gets pricedthe proposal gets writtenTHE JOBcrews and subs scheduledthe job gets builtTHE DRAWthe draw gets requestedchange orders get pricedTHE FILESupdated in Spreadsheetsand everything typed twiceHOURS LEAKbids assembled by hand,sent late, chased neverBY HANDreferrals and the plan roombids chased by the owner at nightBY HANDsubs and crews on a text threadthe schedule: the super's headBY HANDdraws late, change orders lostjob cost lives in two systemsBY HANDeverything typed twicethe numbers live in the truckWHERE ALL OF THIS LIVES TODAYYour head · the office person's memory · a spreadsheet somewhereWhen either of you is out, the shop forgets. Nothing connects Spreadsheets to the books to the customer list.YOU APPROVEBUILD 1 · FIRSTBid-to-contractdocument setone entry, every documentBUILD 2Job-cost numbersevery job, one sheetQUICK WINSearch + Google profilefound first, looks rightAGENTYOU APPROVELead-capture responderevery inquiry, a next stepAGENTLead-finding researchernext customers, listedAGENTYOU APPROVECustom quoting systemminutes, from your rulesAUTOMATIONYOU APPROVEQuote follow-upchased until it's answeredAGENTYOU APPROVESub-scheduling assistantthe week to subs, draftedAUTOMATIONCapacity viewwhen the next hire paysAUTOMATIONDaily-log capturephotos and notes, filedAUTOMATIONDraw trackerbilled vs paid, per jobAGENTYOU APPROVEChange-order drafterpriced, sent, you approveAGENTYOU APPROVEInvoice closerdone to invoice, chasedAUTOMATIONCommand-center dashboardone live view, every nightAGENTYOU APPROVEHistory put to worklapsed, declined, dueAGENTYOU APPROVELead-nurture systemnot-ready buyers kept warmTHE SECOND BRAIN · lives on your accounts, under your keysevery build reads and writes this · shared with you and the officeMEMORYevery customer, quote and jobwho lapsed, what was promised, whya decision made once stays madewhat the shop knowsSKILLShow you quote, invoice and renew,your pricing rules, your wordingwritten down once, run the same every timehow the shop does thingsCONNECTIONSSpreadsheets · your phone and emailas a collaborator you canrevoke in one clickwhat the shop is plugged into

Today. A job moves left to right the way it does in every shop your size. The orange pills are where your answers say hours leak. Everything the shop knows lives in people's heads.

orange = where hours leak · grey = how that stage runs by hand · filled blue = what gets built first · outlined blue = what else could be built there · green = it passes you before it sends

Three things that would run on their second brain

An agent reads, decides and drafts — and anything it sends passes the owner first. An automation moves and computes, on a schedule, and sends nothing.

AGENTBid-to-contract document set

One entry — the takeoff — becomes the proposal, the contract, the schedule of values and the change-order template, all in the company's own wording. The owner approves before anything goes to the client.

under THE BIDYOU APPROVE · before it sends
AUTOMATIONJob-cost numbers

Pulls every job's cost from the sheets and the books into one view, so estimated-versus-actual is read, not rebuilt.

under THE FILESreads and computes · sends nothing
AGENTSub-scheduling assistant

Keeps the schedule and drafts the week's messages to subs and crews from it. The superintendent approves the batch; the text thread stops being the system.

under THE JOBYOU APPROVE · before it sends
Start my questionnaire → starts at your industry · ~1 min · free · your shop, drawn from your answers
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