Book a 20-minute screen share
The gym system

Set up by Sam Briones, Anaheim, California

Answer every lead, even from the mat.

A front desk that answers calls and chat while you teach, your website rebuilt, posts drafted, and your gym at a glance.

Book a 20-minute screen share

For martial arts, striking and dance gyms where the owner teaches the evening classes.

Your billing stays. Gymdesk or Zen Planner keeps charging your members. We load your members and belts from one export.

What doing nothing costs

Say four trial-class asks a month get no answer in time.

  • Trial-class asks a month with no answer in time
  • ×%How many of those would have joined
  • ×$Monthly dues
  • ×Months a member stays
  • ×12months of asks in a year
$21,600over their stay

What one year of missed asks would have paid you, in this example.

The Gym System, partner rate: $2,988 a year.

Example numbers, not results. Use your own numbers. If it is half that, it still pays for itself.

Sound familiar

The desk should not need you on the mat.

Sample data
What you get

Front desk, marketing and software in one.

A front desk on the phone and the chatSo you teach the class without losing the new student who called.
Your website rebuiltSchedule, prices and a trial button, and your Google listing cleaned up.
Two posts a week, draftedFrom your own classes and promotions. You approve, you post.
Your gym at a glanceToday's classes, check-in at the door, belts and who stopped coming. Members and belts load once from your current software's export.
Sample data
Who it is for

One system, three kinds of gym.

Martial arts and jiu jitsu

Belts and stripes beside each name, with the classes since the last stripe. Kids classes and adult classes on one schedule.

Boxing, Muay Thai and kickboxing

The chat offers a trial-class time while you hold pads. Members check in at the door on a tablet.

Dance studios

Parents ask about kids classes at night. The chat answers from your schedule and offers a trial-class time.

What is true today

What you can check before you book.

  • Call our own front desk: (714) 583-9823It answers as Custom Tailored Agents. Yours answers as your gym, in English or Spanish, and says it is an AI assistant.
  • The gym system runs a sample gym today120 made-up members and no real people. We open it on the screen share.
  • Your billing stays in Gymdesk or Zen PlannerWe load your members and belts from its export and set up your class schedule with you. Check-in runs on our tablet at the door, so the gym-at-a-glance list knows who trained.
  • Your lead list and member records are yoursExport them any time.
  • Texting members: coming.Today the front desk answers calls and chat, and emails you.
  • Gym reviews: coming as our first gyms go live.
How we set it up

Three steps

  1. Day one. We build your front desk from your website: classes, prices and trial rules. We test it with you before it answers as your gym.
  2. Week one. On the Gym System we rebuild your site, load your members and belts from your current software's export, and set up check-in at the door.
  3. Every month. The front desk keeps answering, the posts keep coming, and the at-a-glance list shows who to call.
The price

Three plans. Start where your gym is.

The Gym System at the partner rate is $2,988 a year against the $21,600 the members in the example above would have paid.

Front Desk
$119 a month

On 12 months, or $149 month to month. One price, no badge.

  • An AI answers every call as your gym and says it is an AI. You get an email with who called and what they wanted.
  • Website chat answers schedule and price questions at any hour and offers a trial-class time to book.
  • A lead list: every caller and chat on one card.
  • Up to 500 call minutes a month.
Gym System our pick
$249 a month

Partner rate, with the badge, on 12 months, setup included. Plain rate $499 a month. Month to month at the partner rate: $299 plus a $500 setup.

  • Everything in Front Desk.
  • Your website rebuilt and your Google listing cleaned up.
  • Two posts a week drafted from your classes.
  • Your gym at a glance: today's classes, a check-in kiosk, belts and stripes, who has not trained in two weeks.
  • Ask your gym questions from your own Claude account.

Founding gym: a named technician for your first 6 months, first month free, price locked 24 months. 10 gyms, signed by January 31, 2027. We will ask founding gyms for a short case study.

Done For You
$449 a month

Partner rate, with the badge, on 12 months, setup included. Plain rate $699 a month. Month to month at the partner rate: $549 plus a $500 setup.

  • Everything in the Gym System.
  • A named technician, a real person: a call back the same business day and a check-in call every month.
  • Your technician posts for you, and sends a monthly report.
  • Up to 1,000 call minutes a month.

The partner rate. A "Powered by Custom Tailored Agents" line in your website footer and our QR card at the front desk. It is worth $250 a month on the Gym System and Done For You, on any term, for as long as the badge is up. Take it down and the plain rate applies from your next month.

The step up. $130 more a month buys a rebuilt website, your Google listing fixed, eight posts a month and your gym at a glance.

Leaving a 12-month plan early. You pay the month-to-month price for the months you used, nothing after, and never the setup fee.

Billing stays in Gymdesk or Zen Planner. Built on our CRM, with the gym tools switched on.

Six questions gym owners ask

Before you book

Do I have to leave Gymdesk or Zen Planner?

No. Your billing stays where it is. We load your members and belts from its export, once. Check-in moves to our tablet at the door, so you see who trained and who stopped coming.

Can you take over my billing?

Not yet. Member billing stays in your current software. When ours is ready we will tell you first.

Is the front desk a robot?

Yes, an AI assistant. It tells callers so, then helps them in English or Spanish: hours, prices, the schedule, and a time for the trial class.

Does it text my members?

Not yet. Texting is coming. Today it answers calls and chat and emails you a summary.

Is there a contract?

Pick 12 months or month to month. Leave a 12-month plan early and you pay the month-to-month price for the months you used, nothing after.

Who owns my lead list and my data?

You do. Export your leads, members, schedule and attendance any time. Your billing never left your own software.

The gym system

Teach the class. The system runs the desk.

Book a 20-minute screen share

What happens after you click

  1. 1Pick a time
  2. 2We meet on Google Meet
  3. 3You see the gym system run a sample gym, and what changes for yours

No card. No pressure.

Systems by business

Set up for other businesses too

Barbershops and salons Chairs and suites Every call answered while you cut. Keep your booking app. Book a 20-minute screen share Restaurants Takeout, dine-in, catering Every call answered, your menu and specials on your own site. Roofing, HVAC and plumbing Service and install Calls answered on the roof, quotes followed up. Every other business Shops and offices Start with one piece, set up from your facts. The complete system For every business Every piece, set up and run with you.